Frequently Asked Questions About MyFlexLearning

A cloud-based scheduling platform for K–12 schools that manages flex periods, WIN time, Advisory and intervention programs.

It works on any device with a web browser and is supported on iOS and Android. You can use it on computers, Chromebooks, tablets, and smartphones.

All major systems including PowerSchool, Infinite Campus, Aspen, Synergy, Rediker, Skyward, Veracross, eSchool and more.

As fast as a few days or customized to your timeline—you set the pace.

Yes, customized pilot programs available before full commitment.

Yes, MyFlexLearning handles RTI/MTSS scheduling, auto-assigns students to interventions, and tracks attendance for compliance.

Flex time (also known as flex period, flex block, or WIN time) is a scheduled block during the school day when students choose how to spend their time based on their academic needs and interests. During this time, students may attend extra help sessions, interventions, enrichment activities, academic support, clubs, or independent study time instead of following a fixed class schedule. This personalized approach helps schools provide targeted support while giving students flexibility and ownership over their learning.

Schools implement flex periods to solve several critical challenges. The most common reasons include: 

• Targeted intervention to reduce course failure rates
• Equitable access to support during the school day for all students regardless of transportation or after-school constraints
• Enrichment and extension for advanced students to explore topics beyond the curriculum
• Passion project time for students to pursue personal interests and self-directed learning
• Club participation during the school day instead of competing with after-school schedules
• Mental health support by building breathing room into high-pressure schedules
• Logistical efficiency allowing specialized staff like speech therapists or ELL coaches to meet with students without pulling them from core academic classes

Schools also use flex time for makeup work and student choice activities that increase engagement and ownership of learning.

Learn more about the benefits of flex periods in schools.

Flex scheduling can be a strong fit for many schools, especially those looking to provide more targeted support and flexibility during the school day. It is particularly effective if your school is trying to reduce failure rates, expand intervention and enrichment opportunities, or give students more ownership over their learning.

Flex scheduling works especially well for middle schools and high schools experiencing common challenges such as:

• Students failing courses who need more structured intervention time
• Inequitable access to extra help due to transportation or after-school conflicts
• Scheduling difficulties for specialized staff services (e.g., counselors, ELL, interventionists)
• Limited time for student enrichment, choice, or clubs during the school day

Schools that implement flex periods often see measurable benefits, including improved student engagement, reduced failure rates, more efficient use of intervention time, and better support for student well-being.

Flex scheduling may be a good fit if your school:

• Wants to provide structured intervention time without pulling students from core classes
• Needs to ensure equitable access to support during the school day
• Is looking to offer enrichment and student choice opportunities
• Wants a more effective way to manage RTI/MTSS interventions
• Aims to move beyond traditional study halls toward a more personalized learning model

If these goals align with your school’s priorities, flex scheduling is likely a strong fit. We’re also happy to discuss your specific needs and help you determine if it’s the right approach for your school.

See how schools like yours have implemented flex scheduling.

Teacher buy-in is critical to the success of flex scheduling, and it’s something many schools need to plan for intentionally. Start by involving teachers early, clearly communicating the purpose, and showing how flex time supports both students and staff.

Here are proven strategies:

• Start with the why – Explain the goals: reducing failure rates, providing targeted intervention, and increasing student engagement. When teachers understand the purpose, they’re more likely to support it.
• Involve teachers in the design – Include teachers in planning how flex time will work (e.g., scheduling, expectations, session types). Ownership leads to stronger buy-in.
• Highlight the benefits for teachers – Many teachers appreciate flex periods because they can work directly with students who need help, rather than trying to support a full class moving at different paces. It creates more meaningful, targeted interactions.
• Start with a pilot program – Some schools launch a small pilot, often in the fourth quarter, so teachers can experience the benefits before a full rollout. Early success helps build confidence and momentum.
• Keep it structured and manageable – Clear expectations, simple workflows, and easy-to-use tools prevent flex time from feeling chaotic or like extra work.
• Leverage tools that reduce workload – Platforms like MyFlexLearning support teachers with features such as automatic scheduling and real-time visibility into where students are located, making flex time easier to manage day-to-day.
• Share results and success stories – Highlight improvements in student performance, engagement, and classroom dynamics to reinforce the value.
• Provide training and ongoing support – Ensure teachers feel prepared and supported throughout implementation.

When teachers see that flex scheduling is well-organized, reduces friction, and helps them better support students, buy-in tends to follow naturally.

These terms are often used interchangeably, but there are important differences in how they are structured and used during the school day, and they don’t have to be mutually exclusive.

Study Hall

A traditional, less structured period where students are typically assigned to a supervised room for the entire period. There is usually limited choice, minimal movement, and less targeted academic support.

That said, many schools enhance study halls by incorporating flex-style options, allowing students some choice in activities such as signing up for libraries or support during that time.

Flex Time (Flex Period / Flex Block)

A structured period where students choose how to spend their time based on their needs. Students may sign up for academic support, interventions, enrichment activities, clubs, or independent work. Flex time is typically managed with scheduling tools that provide structure and track student locations.

WIN Time (What I Need Time)

Often used interchangeably with flex time at the secondary level, WIN time usually emphasizes targeted, data-driven support. Students may be assigned or guided into specific sessions based on their academic needs, while still allowing some level of choice.

In short:

• Study Hall = supervised time, sometimes enhanced with flexible options
• Flex Time = structured choice with a variety of offerings
• WIN Time = targeted support (often a form of flex time)

Importantly, flex time does not have to replace study hall. Many schools successfully use both—adding flexibility and structured options within study hall periods while also offering dedicated flex or WIN blocks. This hybrid approach allows schools to provide more personalized support while maintaining familiar structures. Our platform, MyFlexLearning, supports all three models and can be configured to accommodate a wide range of customized approaches.

MyFlexLearning is a cloud-based scheduling solution designed specifically for K–12 schools to manage flex periods, WIN time, intervention blocks, enrichment programs, and other flexible scheduling needs. It also supports counselor appointments, study hall movement management, and open campus sign-in/sign-out processes.

Our platform empowers students to self-schedule while giving administrators and teachers real-time visibility into student locations, along with robust oversight and reporting tools. Explore all features. Trusted by over 100 schools and 210,000+ students across the U.S. and Canada, it integrates seamlessly with your existing student information system and works on any device—from school computers to personal devices.

MyFlexLearning is designed specifically for the unique needs of K–12 schools managing flexible time during the school day—not just basic scheduling. While many tools offer simple sign-ups or static scheduling, we provide a comprehensive, purpose-built solution that supports the full range of flex models and student movement.

Key differentiators include:

Built for K–12 flex scheduling

Designed to support flex periods, WIN time, intervention blocks, study hall, and hybrid models—not a generic scheduling tool adapted for schools.

Supports multiple use cases in one platform

Beyond flex scheduling, we handle counselor appointments, study hall movement, and open campus sign-in/sign-out, eliminating the need for multiple systems.

Automated and intelligent scheduling

Automates student assignments for interventions. Schools can preschedule students to default locations (homeroom, advisor, or specific classes) to ensure everyone has a placement, or leave students unscheduled to encourage self-selection.

Real-time visibility and accountability

Staff can see where students are at any time, improving supervision, safety, and compliance.

Flexible and customizable

Adapts to your school’s unique model, terminology, and approach—whether scheduling is driven by students, teachers, or a combination of both.

Seamless SIS integration

Seamlessly integrates with major student information systems to import demographic data, schedules, rosters, and grades, and to sync attendance data back to the SIS.

Designed for ease of use

Simple workflows for students, teachers, and administrators reduce training time and increase adoption.

View detailed feature comparison.

In short, our platform goes beyond basic scheduling—it helps schools manage time, movement, and support systems in a structured, scalable, and student-centered way. Our customers consistently tell us that our platform is more powerful, more flexible, and easier to use than the tools they previously relied on.

MyFlexLearning is built around three core principles: student self-scheduling, teacher flexibility, and administrative control. 

Students browse available classes, such as academic support, enrichment, clubs, etc., and sign up based on their needs and interests. This gives students ownership over their time while ensuring they receive the support they need. Many schools also involve advisors to help guide students in making effective choices.

Teachers can create and manage their flex classes. They can set eligibility restrictions (such as grade level or only students in their academic roster), request specific students who need additional help or intervention, and track attendance for their sessions.

Administrators have full control to configure the system based on their school’s needs. They can control which students are eligible to sign up for specific sessions, establish default placements (such as advisory) to ensure every student has a designated location, and define scheduling windows—including when sign-ups open and how far in advance students are allowed to register for sessions.

Administrators can manually mass-schedule groups of students when needed. They can assign students to required interventions using criteria such as grades, attendance, or other indicators, and these processes can be further streamlined through scheduled automation, reducing ongoing administrative effort.

MyFlexLearning provides real-time visibility into where every student is located and tracks attendance throughout the process.

MyFlexLearning primarily serves middle schools and high schools, ranging from small rural campuses to large suburban districts. More than 100 partner schools use our solution to support a wide range of flexible scheduling needs, including flex periods, WIN time, RTI/MTSS intervention blocks, enrichment programs, advisory periods, clubs and before- and after-school programming.

Schools come to us at all stages—some are implementing flex scheduling for the first time, while others are transitioning from manual spreadsheets, Google-based tools, or other platforms that could not support their growing complexity.

Whether your school has 200 students or 2,000, our platform scales to meet your needs.

Read success stories from schools like yours

Yes, schools can explore MyFlexLearning before making a commitment. We offer guided demos and pilot options so your team can see how the system works with your specific schedule and use cases.

During this process, we’ll walk you through key features, answer questions, and can often set up a sample environment using your school’s structure. Some schools choose to run a small pilot (for example, with a single grade level or during a specific term) to experience the benefits in a real-world setting before a full rollout.

Our goal is to make sure you feel confident that the platform fits your needs before moving forward. Contact us to discuss a pilot program structure that works for your school.

MyFlexLearning integrates seamlessly with all major student information systems (SIS), including PowerSchool, Infinite Campus, Follett Aspen, Synergy, Tyler Technologies, Skyward, Rediker, Blackbaud, SchoolBrains, Veracross, and eSchoolPlus. We also support interoperability via OneRoster, ClassLink, and Ed-Fi Alliance APIs.

Unlike some solutions that only connect with one or two systems, we work with whatever SIS your district uses. Our integration automatically syncs student and staff demographic data, class rosters, current grades, daily attendance, and scheduling information, eliminating the need to manage lists manually or worry about outdated data. Attendance is also sent back to your SIS, ensuring records remain accurate and up-to-date.

MyFlexLearning works on any modern browser—Chrome, Safari, Firefox, or Edge—and any device, including desktops, laptops, Chromebooks, tablets, and smartphones. We also offer native iOS and Android apps. Fully responsive design ensures a seamless experience whether your school is 1:1, uses computer labs, or follows a BYOD policy.

MyFlexLearning is designed to work seamlessly in phone-free environments. Students can access it on any school-approved device, such as Chromebooks, laptops, tablets, or desktop computers, so mobile phones are not required.

Schools can set up access points like classrooms, libraries, media centers, or designated kiosks where students can sign up for sessions or check their schedules. Teachers and staff can also assist with scheduling or make assignments on behalf of students when needed.

Our application and databases are hosted on Amazon Web Services (AWS). Data is stored based on geographic location: U.S. school data resides exclusively in AWS data centers within the United States, while Canadian school data is stored exclusively in AWS data centers in Canada to meet provincial data residency requirements.

We follow industry-standard security practices to protect school and student data, including encryption both in transit and at rest, secure cloud infrastructure, and regular security reviews. Our platform is built with a privacy-by-design approach and complies with applicable education data protection regulations, including FERPA and relevant Canadian provincial privacy laws.

Absolutely. Our platform is designed with a defense-in-depth security model to protect student data at all layers. We implement industry-standard controls, including encryption in transit (SSL/TLS). Access to data is governed by strict role-based access controls (RBAC) and the principle of least privilege, ensuring that only authorized users can access sensitive information.

Our infrastructure is hosted on AWS and leverages secure cloud architecture, including network isolation, firewalls, and continuous monitoring. We conduct regular vulnerability scanning, security assessments, and periodic third-party reviews to identify and mitigate risks.

We comply with FERPA and other applicable federal and state student data privacy regulations. We do not sell, share, or use student data for advertising or any secondary purposes. Data is processed solely to provide the service and is never disclosed to unauthorized third parties.

We have also executed Student Data Privacy Agreements (SDPAs) with multiple U.S. states, aligning our practices with state-specific privacy requirements and reinforcing our commitment to data protection and compliance.

Implementation timelines are flexible and customized to your school’s needs—you set the pace. Our fastest implementation was a few days for a school that needed to launch quickly, while other schools prefer a more gradual rollout process over several months. 

A typical implementation includes four components: 

• SIS integration setup
• Initial configuration of flex program rules and offerings
• Administrator training
• Teacher/student onboarding 

Most schools launch within 2-4 weeks, but we work with schools on their timeline, whether that is next week, the start of school, a new term, or some other natural transition period.

Request a demo to discuss your timeline.

Every MyFlexLearning school receives comprehensive training and ongoing support. Here’s what one customer says:

“MyFlexLearning has been amazing with customer support. Someone gets back to me within 2 hours of submitting a ticket. I couldn’t be more pleased with how quickly issues are resolved.”
– Anna Paradis, Dean of Students, Winchester HS

From your initial configuration meeting through ongoing use, you’ll receive continuous support and training as the product evolves. In the beginning, you’ll receive a live, customized administration and configuration workshop tailored to your school’s specific flex program.

For teachers and students, the platform includes built-in training tools and on-demand videos so everyone can learn at their own pace. We provide ongoing resources including step-by-step guides, best practice videos, and updates on new features.

All users have access to our library of help articles and videos to reinforce or expand their knowledge of MyFlexLearning functionality. Our support team is always available to answer questions, troubleshoot issues, and help you find creative solutions for your school’s unique needs.

Learn more about our training approach.

Yes! Pilot programs are a great way to test MyFlexLearning with a portion of your school before full implementation. We customize pilots based on your needs. Pilots typically run for several weeks to a full semester and include all the training and support you’d receive during full implementation. This allows teachers and administrators to experience the benefits firsthand and work out any kinks before expanding school-wide. Contact us (contact@myflexlearning.com) to design a pilot that makes sense for your school.

MyFlexLearning requires minimal information to operate: basic student and staff data (names, emails, IDs), advisories (if your school uses them), and classrooms. Optional but helpful data includes daily attendance, student schedules, and current grades. This information enables powerful features like auto-assigning struggling students to interventions or tracking attendance patterns. MyFlexLearning integrates seamlessly with any Student Information System (SIS) so that on a regularly scheduled basis it automatically pulls in the data, mitigating the need for you to manually enter or update lists. Details regarding the SIS integration process are provided during implementation. We work closely with your school team to ensure everything syncs smoothly. We have experience integrating with virtually every SIS platform and have yet to encounter one we couldn’t work with. 

Switching to MyFlexLearning is straightforward, whether you’re coming from manual spreadsheets, Google Forms, SignupGenius, homegrown solutions, or another flex scheduling platform. We’ve helped many schools make this transition successfully when their previous tools couldn’t handle their complex scheduling needs or lacked the flexibility they required. Our team will work with you to set up your SIS data integration and configure MyFlexLearning to match or improve upon your current workflows.

Most schools tell us the transition is smoother than expected because MyFlexLearning is more intuitive and powerful than what they were using before. We’ll provide extra support during the transition period to ensure your success.

Yes—this is one of our biggest strengths. MyFlexLearning was developed by a team that has built multiple popular SIS master schedule builders and is backed by experts with extensive experience training and helping schools create schedules. We understand that every school’s schedule is unique.

Our platform can accommodate virtually any master schedule configuration, including: 

• Daily flex periods, weekly cycles or rotating cycles (4-day, 5-day, 6-day, or custom cycles)
• Flex blocks that meet at different times with different durations on different days (e.g., 30 minutes on Monday morning, 45 minutes on Wednesday afternoon)
• Flex blocks that don’t align with the academic schedule cycle (e.g., academics on a 4-day cycle, flex on Wednesdays)
• Multiple flex periods at different times throughout the day
• Multi-grade setups where different grades have flex at different times
• Planning or advisory days incorporated into the rotation
• Full or partial “Flex Days” scheduled throughout the year (e.g., Wellness Wednesday, Flex Friday)

MyFlexLearning adapts to your schedule—you never have to compromise your vision to fit the software. We have yet to encounter a schedule that we cannot handle.

See detailed examples of different flex schedule configurations.

MyFlexLearning gives administrators extensive control to make flex time work exactly how your school wants it to so that it meets the needs and usage expectations for teachers and students. Configuration options include:

• Student scheduling permissions: MyFlexLearning has a variety of ways to control if and when students have the ability to change their schedule such as: how far into the future, what time the window opens, daily cutoff times, only allowed on specific days, etc. 
• Teacher permissions: MyFlexLearning allows your school to determine what actions teachers are allowed to do, beyond taking attendance and scheduling students. Things such as – creating classes, managing when classes occur, editing class details, scheduling time outside of defined flex periods, and more.
• Auto-assignment settings: When students are configured to be scheduled automatically in MyFlexLearning, there are numerous options available to determine how the system will schedule the students. These options include: setting grade performance thresholds (above or below number/letter), with specific advisors, in specific class types, etc.
• Class eligibility restrictions: MyFlexLearning allows you to configure a class to control which students can sign up based on a variety of attributes and one or more can be used in combination. These include: grade level, whether the teacher is the student’s academic teacher, if the student is a member of a specific group, and more.
• Class parameters: In MyFlexLearning, class parameters can be set for the class as a whole – for each instance or date it meets, but you can also change those parameters for individual dates to meet needs that may ebb and flow. You can set class size, description, classroom, co-teacher(s), attendance process (negative or positive) and even change the class name for a given date.

Configuration is controlled by your school to support your specific approach to flex, whether that is for tight administrative control, maximum student choice or something in between. The configuration is flexible too! As time progresses, if and when your school needs to change, configuration can simply be changed to meet new needs. MyFlexLearning is designed to support your school’s flex model, whether it is fixed, flexible, or fluid. This level of customization is another key advantage over simpler flex scheduling tools.

Yes—the flexible design of MyFlexLearning empowers schools to use the system to support RTI (Response to Intervention) and MTSS (Multi-Tiered System of Supports) scheduling. The platform enables schools to efficiently assign students to targeted support sessions and track attendance and engagement over time.

With MyFlexLearning, you can:

• Automatically assign students below a grade or performance threshold to required interventions
• Create recurring intervention sessions for ongoing support (e.g., weekly reading intervention every Tuesday for 12 weeks)
• Group students with similar needs for small-group interventions
• Allocate specialized staff, such as reading specialists or math coaches, dedicated time with students requiring intensive support

The platform supports scheduling across all tiers: Tier 2 (targeted small-group interventions), Tier 3 (intensive individual support), and Tier 1 enrichment for students who do not need interventions—all within the same flex period. This ensures every student receives the right level of support while maximizing instructional time and staff resources.

Explore how schools are using flex time for equitable support.

Students can log into MyFlexLearning from any computer, tablet, or smartphone to view their personalized schedule for the day. Teachers and administrators can also access any student’s calendar to see where they are scheduled.

In many schools, homeroom or advisory teachers can display a screen view showing all of their students’ daily selections, making it easy for students to know where to go next and ensuring smooth transitions throughout the day.

It depends on how your school structures flex time. MyFlexLearning offers flexibility to manage this in two ways:

• Students scheduled by default: Students can be assigned to classes automatically, either based on their homeroom/advisor teacher or from existing SIS section rosters. If a student doesn’t make any changes and a teacher hasn’t adjusted their schedule, no action is needed because the student is already accounted for on the class roster.
• Students unscheduled by default: Some schools start students as unscheduled, giving them the freedom to sign up for sessions they want to attend. In this case, administrators need to ensure students are placed into classes—this could involve just a few students or hundreds.

MyFlexLearning provides a variety of tools to efficiently manage unscheduled students. Administrators can:

• Send reminders to students and staff
• Schedule individual students
• Assign students in bulk
• Set up automated processes to handle unscheduled students

These options allow your school to choose the approach that best fits its flex time processes, ensuring every student is properly accounted for and maximizing instructional time.

Absolutely! Group functionality is one of MyFlexLearning’s most powerful features, making it easy to schedule multiple students at once. Both administrators and teachers can use our mass-scheduling tools to assign groups of students to one or more classes in just a few clicks. For recurring needs, admins can even set up automated scheduling tasks to run on a regular basis.

Students can also be tagged to form groups such as 9th grade honors, math intervention, or robotics club. Scheduling by group saves time compared to selecting students individually, which is especially useful for club meetings, grade-level assemblies, or ongoing intervention programs. Groups can also be tracked over time, providing visibility into student participation across the year. Whether you’re scheduling 5 students or 500, MyFlexLearning handles it seamlessly.

Yes! Classes can be configured to restrict or limit which students are eligible to sign up or request them in a variety of ways. Teachers and administrators can apply constraints such as: specific grade levels, only students in their academic roster, blocking individual students, allowing or restricting certain groups, invitation-only sessions, waitlists, and more.

This flexibility is ideal for AP review sessions, club meetings, grade-specific assemblies, or targeted intervention programs. When constraints are applied, only eligible students will see the class as an option—others won’t even know it exists. You can also combine group restrictions with additional rules, such as mandatory attendance for certain students or capacity limits for high-demand sessions, keeping your flex schedule organized and relevant for every student.

MyFlexLearning is a web-based platform that students can access through any modern browser or via our mobile apps on iOS and Android. Most schools enable single sign-on (SSO), allowing students to log in using their existing school credentials through providers like Google, Clever, ClassLink, or Microsoft 365. A traditional email and password login option is also available if needed.

Once logged in, students can view available flex sessions tailored to their grade level, eligibility, and requirements. Depending on school settings, they can sign up for sessions, message staff, and review their personalized schedule and calendar. Students also receive notifications for scheduling changes, course promotions, teacher reminders, and school announcements, helping them stay informed and on track.

The interface is intuitive and mobile-friendly, making it easy for students to plan and manage their time in just a few clicks.

Yes. MyFlexLearning includes built-in attendance tracking for all flex sessions, teacher appointments, and other scheduled activities. Teachers can quickly take attendance for each session with a streamlined interface designed for speed and accuracy.

By default, the system assumes students are present and allows teachers to mark students as absent or tardy. For scenarios where different work flow is needed, schools can switch to an “assume absent” (positive attendance) model—requiring teachers to actively mark students as present or tardy. This setting can be applied at the individual class or session level, giving schools the flexibility to use different attendance approaches based on specific needs.

MyFlexLearning also provides a comprehensive set of attendance reports to support accountability, identify patterns, and enable timely follow-up with students who miss sessions. Administrators have real-time visibility into attendance across the entire school, making it easy to monitor participation and intervene when needed.

Attendance data can also be synced back to your student information system (SIS), ensuring consistency with your official records.

Our platform provides real-time visibility into where every student is scheduled to be during flex time. Staff can quickly look up student locations through reports, class rosters, or individual student schedules.

As students sign up for sessions, administrators and teachers can instantly see who is assigned to each class, available capacity, and which students still need placement. This ensures every student is accounted for and in the right place.

Whether you need to locate a specific student, or respond to an emergency, student locations can be identified in seconds. This level of visibility supports both safety and accountability while helping schools maintain a structured and well-managed flex program.

Our pricing is based on the size of your school, including the number of students and staff, so it scales to fit your needs. The annual subscription includes everything required to run the platform: secure cloud hosting, system administration, ongoing updates and releases, monitoring, backup and disaster recovery, as well as training and customer support.

In the first year, there is a one-time implementation fee that covers setup, SIS integration, and initial configuration to ensure a smooth launch.

We also offer flexible pricing options, including discounts for multi-year agreements and for schools in certain situations—such as being the first in a region to adopt the platform.

Because every school’s needs are a bit different, we provide customized quotes based on your enrollment and goals. We’re happy to work with you to find a pricing structure that fits your budget.

The annual subscription includes everything required to run the platform: secure cloud hosting, system administration, ongoing updates and releases, monitoring, backup and disaster recovery, as well as training and customer support.

Getting started with MyFlexLearning is easy. First, schedule a personalized live or recorded demo where we’ll show you the platform, discuss your school’s specific flex scheduling needs, and answer any questions. If MyFlexLearning is a good fit, we’ll work together to design an implementation plan that matches your timeline—whether you want to launch next week or next semester. Our team will handle the technical setup, SIS integration, and training so you can focus on building excitement for your flex program. 

Ready to see MyFlexLearning in action? Request a live or recorded demo today.